Requirements for Panopto

This section of the website is a short overview of the University’s Panopto Policy – colleagues should consult the full policy for more details. Panopto presents different GDPR facing issues depending upon the context of usage. There are four general principles that colleagues should bear in mind:

1) Purpose - Ensure there is a clear reason for collecting data either as audio or video.

2) Permission - You should seek the permission of anyone you want to record. If you are lecturing in a classroom – remind students that you will be recording the session.

3) Access by only those necessary - Access to Panopto content should only be provided to those students or colleagues who require it. Care must be taken to ensure that recordings are only shared with those who should see it.

4) Deletion of no longer needed data - Once moderation is complete for assessment then the assessment recordings should be removed from Panopto.

You should avoid making public (within a unit or community) any content which would identify an individual student or students, or other internal or external speaker (unless you have their permission). Examples of content that should not be shared with third parties – unless there is a purpose such as assessment or permission are:

• Students’ assessment work
• Individualised assessment feedback e.g. First and second marker comments for assessment
• Information about students that fall into sensitive categories: Race, Ethnic origin, Politics, Religion, Trade Union Membership, Biometrics (where used for ID purposes), Health, Sex life, Sexual orientation or genetics, or criminal convictions

Access for external examiners

If you are using Panopto for assessment purposes then please contact for details of how to allow access for EE (External Examiner) colleagues.


Centre for Learning Excellence
University of Bedfordshire
University Square
Luton, Bedfordshire



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