Tier 4 of the Points Based Immigration System places responsibilities on all students and their universities across the UK.
Throughout your studies both you and the university need to comply with Home Office rules relating to international students.
Complying with the rules below will protect your right to study and the University’s right to sponsor international students.
In some circumstances we are obliged to withdraw your visa sponsorship. These circumstances include:
You must comply with all the conditions of your visa at all times:
If your contact details (address, email, phone number) change while you are studying at Bedfordshire on a Tier 4 visa you must:
Inform the University by updating your contact details on E-Vision.
If you have a pending visa application, inform Visa Advice (email@example.com) as well who will help with notifying UKVI.
Drop in to the International Office Room F100 in the Luton Campus: you do not need an appointment.
The International Office is open Monday to Thursday 9:30am – 4:30pm and Fridays 9:30am – 4pm
Phone: 01582 489055 or 01582489014
Visa Advice - firstname.lastname@example.org
Visa Monitoring - for providing documents and updates on your legal status or visa applications - email@example.com
Attendance & Absence - firstname.lastname@example.org
Suspension of studies - email@example.com
You must attend all your classes, ie lectures, tutorials, seminars, workshops and practical sessions and register your attendance by swiping your student ID card. Attendance is monitored; you must ensure you swipe in person and with your own ID card. If you do not attend, this will be noted as unauthorised absence.
You must attend all exams and submit all work on time and in the right way. If you do not, this is a non-submission and it may mean you cannot apply for a visa extension.
If you know that you cannot submit on time talk to your faculty and seek advice from Mitigating Circumstances at firstname.lastname@example.org before the submission date.
If you cannot attend due to illness
You must email your faculty at email@example.com and your tutor stating the reason for your absence, if you have sought medical advice and when you will be able to return. Look out for a reply from student experience who will advise you. You will need evidence such as a doctor’s note. A certificate from a practitioner of traditional medicine is not always acceptable. Ensure that you register with a GP at the beginning of your course.
If you expect to be absent for more than a week and /or think you will miss an assignment, you must talk to your faculty and seek advice from Mitigating Circumstances at firstname.lastname@example.org
If you cannot attend for another reason
All term-time absences/travel must be authorised in advance and will only be granted in exceptional circumstances. Contact the International Office or email email@example.com for advice.
Prolonged absence may result in you needing to defer your studies. If this happens you may need to return to your home country and obtain a new visa to allow you to return.
You should contact your faculty and the International Office to check if this affects you and for further advice.
Interrupting your studies in the middle of your course is only permitted under exceptional circumstances. You must submit your request to the International Office. If your request is approved the university will be obliged to report this to the UKVI and withdraw visa sponsorship from you. You will be required to return to your home country. The UKVI will curtail your leave to remain under your existing visa, and you will not be permitted to remain in the UK or to return to the UK on this visa at a later date. You will then be required to request a new CAS from the university and to apply for a new Tier 4 visa before returning to the UK to resume your studies.
As we cannot guarantee that a visa will be issued to you, the university would advise against deferring your studies if possible.
The university will be obliged to discontinue its visa sponsorship of you (in accord with point 6.24 of Document 2 of the UKVI's Tier 4 of the Points Based System Guidance for Sponsors Version 04/16). Therefore, when you wish to return to study, you will need to obtain a new CAS from the University, then apply for a new visa which will enable you to return at a later date.
Before a new CAS is issued to you, the university will ask for proof that you have returned home in the form of a scanned copy of your entry stamp and boarding pass. The UKVI will also be aware that you must return home as the university will have reported this to them, and they will know whether you have returned home by means of your passport record.
If you are unsure whether this rule affects you, you must come to the International Office for advice. Remaining in the UK during a 60-day gap in study may negatively affect your immigration history and may result in any subsequent request for a CAS being refused.
If you wish to defer your studies contact the International Office or email: firstname.lastname@example.org for advice.
Please see the Visas for Study section for more information.
Contact Visa Advice (email@example.com) in the International Office if you:
If you lose your passport you must:
1. Talk to the Visa Advice Team in the International Office.
2. Report the loss to the police. They will no longer provide a crime reference number for lost passports, but you will be able to declare that you have done this.
3. Obtain a new passport. To do this you will need to begin by contacting your embassy in the UK to find out the conditions you must fulfil in order to obtain the passport.
4. If your visa is in your passport, obtain a replacement visa. This new visa will be in the form of a Biometric Residence Permit. In order to obtain this you will need to start by applying to the UKVI. Go to: www.gov.uk/biometric-residence-permits/replace form
5. Bring your replacement passport to the International Office so that your records can be updated.
6. If your current visa was in your passport you will need to apply for a replacement. Speak to the Visa Advice team in the International Office or email them at firstname.lastname@example.org for further information.
If you lose your BRP you must:
1. Talk to the Visa Advice Team in the International Office.
2. Report the loss/theft to the police. They will no longer provide a crime reference number for lost BRPs, but you will be able to declare that you have done this.
3. Report the loss/theft to the Home Office by going to: www.gov.uk/biometric-residence-permits/lost-stolen-damaged
4. Apply for a replacement BRP by going to: www.gov.uk/biometric-residence-permits/replace form
You will need to apply within three months if it was lost/stolen. The Home Office advise that it takes eight weeks for an application to be processed. This is a straightforward application form but if you have any questions about the application, you can email us or come to see Visa Advice in the International Office.
5. Bring your new BRP to the International Office so that your records can be updated.
If your immigration permission was about to expire (within 4 weeks of you losing your passport or ID card), you don't need to apply on the BRP (RC) form, and you can make a new application to extend your stay in the UK.
There may also be situations where the Home Office finds that a person has mistakenly not been made the subject of a requirement to register with the police. Where this has happened the Home Office will write to the person to notify them that they are required to register. In addition, this condition may be imposed by a Border Force Officer if the omission is picked up on the individual’s arrival in the UK.
For further information and a list of countries whose nationals are required to register, visit: www.gov.uk/register-with-the-police
For registration times, see the orientation plan which will be sent to you when you join the university, or ask Jon Stanley for the next registration opportunity by emailing: email@example.com.
When you register, you will need to:
You will receive a certificate of registration once this process is complete.
If you already have a certificate of registration you will not need to pay for another. You will just need to take your current certificate to the Police for it to be updated.
Once I have registered with the police is there anything else I need to tell them?
You must notify the police if:
a) you change your address, within 7 days of the change occurring
b) any of the circumstances given on your certificate of registration alter, including your visa or passport, within 8 working days of the change occurring