On the day - important instructions

Virtual Ceremonies

Virtual ceremonies are delivered using Zoom. Please make sure you have Zoom installed on the device you'll be using on the day. Alternatively if accessing via an internet browser, Google Chrome will give you the best experience.

Events will follow the same format as a traditional ceremony, but with the live/pre-recorded elements.

A chief usher will act as master of ceremonies for each ceremony.

A week before the event all participants will be sent instructions and the link to the zoom rooms and instructions for the ceremony.

You will be expected to join the zoom room about 30 minutes prior to the ceremony start time. You will be allocated to a zoom room in presentation order. Only graduands will be admitted to the zoom room using the email address supplied to the University.

We suggest using your proper name as the display names this will allow the zoom coordinator to allocate you to the appropriate room.

Make sure you are able to join the call with camera and audio (unless you have a lot of background noise) so we can see and hear you celebrate. Ensure that your microphone is only switched on during the announcement of graduates and not before and after, so everyone is able to hear the announcements and speeches throughout without hearing you.

This is a celebration, so please celebrate with us and be sure to congratulate everyone after their names are read out by clapping and cheering if possible.

There is no formal dress code for these ceremonies, but if you would like to wear academic dress this can be ordered via our gowning company Ede and Ravenscroft - gownhire

They will post your gown to you home address (UK addresses only).

Unlimited family and friends will be able to attend at no cost by viewing the webcast on the day so you don’t need to book ‘tickets’ for them.

The webcast takes place at www.beds.ac.uk/graduationslive
It will go live 5 minutes before the ceremony start time.

The details below explain how a face-to-face ceremony day would work.

Arrival at the venue

On arrival at the venue for graduation you must collect tickets for yourself and your guests. Graduation ticket collection opens two hours before the start of your ceremony. It will close half an hour before the start of your ceremony.

You should then collect your gown from Ede & Ravenscroft. There is usually time, if you arrive early, for you to have official photos taken before the ceremony.

The ceremony

You should be in your seat 30 minutes before the start of the ceremony. You will be seated in presentation order so please ensure you are in the correct seat.

Guests should be seated 15 minutes before a ceremony starts. Please retain your seat tickets as they are needed to enter the refreshments venue after the ceremony.

Please note your ceremony will start at the time indicated in the second letter you receive. It is regretted that due to the formal nature of the ceremony, late comers cannot be admitted See order of proceedings

Most ceremonies last about an hour and a half. At the end of the ceremony graduates will process out before guests.

After the ceremony

After the ceremony graduates will be led out of the ceremony venue behind the academic procession behind the Vice Chancellor and Ceremony President. You are then free to go.

Refreshments will be served at a nominated location. The location will be marked on maps and signs around the site.

In the refreshments location you will be able to buy items, such as University memorabilia, DVDs of the ceremony, frames, University hoodies etc.

The Alumni and Careers teams will also be on hand.

You can now also get your official photos if you didn't have time to have them taken earlier.

telephone

University switchboard
During office hours
(Monday-Friday 08:30-17:00)
+44 (0)1234 400 400

Outside office hours
(Campus Watch)
+44 (0)1582 74 39 89

email

Admissions
admission@beds.ac.uk

International office
international@beds.ac.uk

Student support
sid@beds.ac.uk

Registration
sid@beds.ac.uk

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