Information for Guests attending graduation

Preparation - in advance of attending a ceremony

Students should have booked to attend and had confirmation back from the graduation team prior to being awarded.

An email will be sent a week before the ceremonies to all students who have been awarded with information about their graduation ceremony advising times to arrive and confirming number of guest tickets booked. All guests require a ticket.

The graduating student needs a form of ID, preferably student ID card to collect their coloured seat card and guest ticket. Students should retain the coloured card.

Students attending graduation are expected to have pre-booked gowns and, if they choose to do so official photography, with our Supplier Ede & Ravenscroft. Their website is: www.gownhire.co.uk

Gowns can be hired on the day but may cost more. Waiting to book photography on the day could mean waiting longer in a queue.

Information about venues

The links below include locations for activities and postal addresses

Please note! Due to restricted availability, parking at Putteridge Bury is limited to blue badge holders who have pre-booked. 

Students and guests are invited to make use of the FREE shuttle bus service running from Vicarage Street outside the student accommodation Fitzroy Court.

Timetable for bus service 2019 [PDF]

Map of graduation activities at Putteridge Bury [PDF]

Frequently Asked Questions


You should obtain details from the student who is graduating, to whom all details will be provided. The date of the ceremony will already have been advised. The time of the ceremony on that day will have been advised four or five weeks in advance.


We ask that all guests should take their seats in the venue no later than 30 minutes before the scheduled start time. Please allow for travelling time, e.g. when using the transport to the venue provided by the University. Guest seats in the ceremony are not individually reserved and so those arriving earlier will have a greater choice available.


Regrettably, no. We are required to manage the numbers in our venues according to the availability of seats and in compliance with fire and other health and safety regulations. We can only be sure of achieving this by operating strict pre-purchasing rules which are explained in the instructions to the graduating students.


Whilst it is permitted, we strongly discourage guests from bringing very young children into the graduation venue as experience shows they can become bored and restless.


All persons needing a seat (including children 3 years and older) must have a pre-purchased ticket, otherwise they cannot be allowed entry. A responsible adult must accompany any child under 16 years at all times. University staff are not permitted to take this responsibility.


We regrettably cannot offer parking for guests at any of our venues and we respectfully ask that no one should arrive by car and expect to be accommodated. Our suggestions about parking will depend on the venue and will be provided to the student who is graduating. We provide a frequent shuttle bus service for our Putteridge Bury venue free of charge from the main campus in Luton, which is near town centre car parks. Travelling time, usually about 20 minutes on the shuttle bus, needs to be taken into account so as to arrive at the venue in good time for the event.


Please ask the graduating student to contact graduation@beds.ac.uk as soon as possible before the graduation date so we can make suitable arrangements and advise you where and when to park.


Graduating students must all be attired in the academic dress appropriate to their award. Guests are asked to note this is a formal event celebrating the significant academic achievements of the graduating students and are invited to dress appropriately.


Smoking is not permitted in any interior part of any venue or the University’s premises.


These are celebrations of academic success and the University is keen that graduating students and their guests should thoroughly enjoy the occasion. If a guest has an issue they think the University might help to resolve they should ask a staff member on duty. They may not be able to deal with it themselves but should be able to pass it on to someone appropriate who will take responsibility. If for some reason it is not possible to resolve the issue there and then, we will endeavour to do so later. Guests are asked to note that abusive or threatening behaviour towards staff or other guests is not permitted. Our graduation venues are private premises and in extreme circumstances management reserve the right to ask any individual to leave if they are abusive or threatening.

telephone

University switchboard
During office hours
(Monday-Friday 08:30-17:00)
+44 (0)1234 400 400

Outside office hours
(Campus Watch)
+44 (0)1582 74 39 89

email

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admission@beds.ac.uk

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international@beds.ac.uk

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sid@beds.ac.uk

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help@beds.ac.uk

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