The Mitigation Team

Mitigation Deadline - Important Update

As the Referral Exam Boards for Semester 2 and Term Yearly assessments are sitting shortly we need your completed application forms to reach us by 23.59 (UK local time) 6 August 2021. We cannot consider your case without a fully completed form.

If we do not receive all the information we need to make a decision by this time we will not be able to consider your application. You will then have to wait for your results to be released and if you want to appeal the Exam Board decision you will need to make a formal academic appeal to the Student Adjudication Team by emailing adjudication@beds.ac.uk

Important Advice - Mitigating Circumstances Applications

Please read the whole message carefully –

Before you apply for mitigating circumstances please insure you do the following:

  • Include your student ID on all emails.
  • Include an application form - Can be found on this page in a MS Word format
  • Ensure you have completed the application form in full. No box should be left blank.

The Mitigation Team is very busy and it is taking longer than 5 working days to respond to emails. Please do not send follow-up emails as this delays us further.

Mitigation for Written Assignments

If you are applying for an extension, we strongly advise that, if you are able to, you continue working on your assignment and submit as soon as possible and within 14 calendar days from the submission date. Do not wait for mitigation approval before submitting.

Please inform your unit co-ordinator that you are in the process of applying for mitigation and that a decision is pending while we await your completed application and find out how to submit your work if your application is approved.

Please note that we cannot award extensions to re-assessments (Referrals) – we can only offer another re-assessment opportunity if your application if approved. As these will be set at the next scheduled opportunity it may impact on your progression onto the next level or delay your graduation by up to a year.

Mitigation for Practical Assessments

We cannot award extensions to practical pieces of work such as Presentations, Placements, Group assignments etc we can only award a re-assessment opportunity if your application is approved. As these are normally set at the next scheduled opportunity it may impact on your progression onto the next level or delay your graduation by up to a year.

Mitigation for Exams

If you have submitted an exam script (including partial submissions), mitigation does not apply and your submission will be still marked. Any mitigation awarded will be invalid.

The work of the Mitigation Team

The Mitigation team are one half of the SEAM team. This team's main role is to support students through the process of applying for extensions and re-assessments

At the University of Bedfordshire this is called applying for Mitigating Circumstances.

Coronavirus Update

Our mitigation process continues to operate and will provide the opportunity for you to tell us of any reasons that are affecting your performance or prevent you from completing your work, and we are in the process of making temporary changes to take into account the unprecedented situation. For example:

  • We will be sympathetic to claims relating to laptop/PC failure or lack of IT and WiFi facilities
  • We will consider applications relating to concerns over childcare because of school closures.

We do not wish to place any non-essential demands on the NHS and other medical services at this time and will therefore exceptionally waive the usual requirement for students to obtain a medical or doctor’s certificate to support mitigation claims for short-term extensions. You can apply if you are a keyworker - even if you are a full-time student.

Applying for Mitigating Circumstances

The University of Bedfordshire appreciates that sometimes unforeseen situations outside of your control may prevent you from carrying out your academic work.

These are referred to as mitigating circumstances.

Mitigating Circumstances Application Criteria

Below is a list of circumstances that the Mitigation team consider to be significant enough to be considered grounds for applying. There is also a list of evidence that is acceptable which should be submitted alongside any application.



Circumstance

Acceptable evidence

1. Serious or extended illness or injury

Medical certificate or GP note signed during the illness or incident with a stated period of refrain.  Needs to bear Surgery Stamp

2. Serious Illness/Injury of a close relative or dependent

Medical certificate or note signed while the illness or incident was affecting the other person and clearly stating the refrain period. Needs to bear Surgery Stamp

Medical certificate or GP note signed and clearly stating the refrain period or support given to the other person(s). This must be during or around the hand in date. Needs to bear Surgery Stamp

3. Bereavement

Copy of a Death Certificate or dated Order of Service

Official letter from a person with whom you have a professional relationship, such as a Counsellor, Faith Leader or GP confirming the impact on you

4. Domestic and/or Personal Problems

Medical certificate or note signed confirming the problem and impact.  Needs to bear Surgery Stamp


Official letter from a person with whom you have a professional relationship (see above)

5. Court Attendance e.g. jury service

Official correspondence from the Court, Tribunal Authority or letter from Solicitor.

6. Work Commitment

Only students studying part-time can apply concerning work commitment issues.

Official letter on headed paper signed by your line manager, or senior stating the increased work pressures, the reasons behind this and the likely duration.  We can also accept emails from an official email address sent directly to mitigation@beds.ac.uk from the line manager – we cannot accept forwarded messages 

7. Representing County or Country at Sport

Official letter from the appropriate sporting association or authority that explained why the absence was necessary.

8. Religious Observance

Confirmation from the University Chaplain or Faith Leader that the religious observance is a reasonable one for a member of the faith.

9. Active Exercise of Citizenship e.g. Reserve Forces

Letter from the appropriate association or authority that explained why the absence was necessary.

10. Victim of Crime

Official Police or other investigating authority letter confirming the reported crime and where appropriate, a list of items stolen, such as a laptop or computer.

Medical certificate or GP note signed confirming the incident and impact on you. Needs to bear Surgery Stamp

11. Childbirth or complications during pregnancy

Copy of a birth certificate Medical certificate or note signed confirming complications were affecting the student. Needs to bear Surgery Stamp

12. Other

Other mitigating circumstances that do not fall under any of the criteria defined above.

Please contact mitigation@beds.ac.uk as soon as possible so that a member of the team can discuss if your reason for applying can be considered.

Appropriate types of evidence will be communicated to you.

Mitigating Circumstances Form

To apply for Mitigating Circumstances you must complete a Mitigating Circumstances Form [DOCX] and email it to the Mitigation Team at mitigation@beds.ac.uk

Important points to consider when applying for mitigating circumstances

  • For your application to be considered you must apply on or before the submission deadline for the assessment. Applications received after the submission deadline will be considered retrospective and will likely be refused by the team unless significant evidence is provided to justify the late application.
  • The vast majority of illnesses that occur are minor and although you may feel unwell for a couple of days, they are events that rapidly resolve. Such illnesses are a part of everyday life and you must plan your work so that they do not interfere with your studies.
  • Mitigating circumstances cannot be used to strike or remove a submission that has been made - this includes if you have sat an examination or in-class test. The work will need to be marked.
  • You should apply as soon as you know you cannot submit your work on time. It can take up to 2 days to review an application, so if you apply on the date of your submission you are unlikely to get a response before your deadline.

Speak to an Advisor

Unsure about your request or want to talk to someone?

Please contact SiD at sid@beds.ac.uk or 0300 300 0042 and ask to book an appointment to speak to a Student Engagement Advisor. The team will then find the next available slot and you will be allocated a 30 minute Telephone appointment where you can discuss the process and any concerns you may have.

I am awaiting a mitigation decision, should I submit my work?

You should submit your assessment as soon as it is complete! Keep working on your assessment and submit your work the day you complete it. All extensions will be awarded from the original hand-in date.

Once we receive your completed form and explanation of your circumstances we will normally be able to make a decision within two working days. We will usually email our decision to your student email address.

If you choose to submit work within the submission deadline then no additional mitigation can be applied and your grade will stand.

address

Luton campus & other campuses
Level 2, Campus Centre
Luton campus
LU1 3JU

24/7 SiD Online (student login)

email

Student Information Desk
sid@beds.ac.uk

telephone

Student Information Desk (SiD)

0300 300 0042

Our phone lines are open:

  • Monday - Thursday
    9:00 – 17:00
  • Friday
    9:00 – 16.30

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